Last updated: August 28, 2026
Act Foundation Canada, with a registered address at 474446 County Rd 11, Amaranth - L9W 0R5, Canada (CA), operates the website found at www.actfound.buzz and the community programs, grant services, and support activities described on that website. The services, pages, and online tools offered through this website are developed and operated by the developer ACTFound on behalf of Act Foundation Canada.
We respect the privacy of every person who visits our website, contacts our team, donates to our programs, or takes part in our community work. This Privacy Policy explains in plain language what information we collect, why we collect it, how we protect it, and what rights you hold over your own information. Please read this policy carefully before using the website or any of our services.
By accessing or using this website, you agree to the collection and use of information as described in this policy. If you do not agree with any part of this policy, you should not use the website or provide us with any personal information. We encourage you to check back from time to time, because we may update this policy when our practices change.
This Privacy Policy applies to all information collected through the Act Foundation Canada website, including the homepage, the services pages, the contact page, and any forms, email links, or online tools connected to them. It also applies to information you share with us by email, by telephone, by mail, or during in person meetings and community events.
The policy does not apply to websites operated by other organizations, even when we link to them from our own pages. It does not apply to the practices of partner organizations, grant recipients, government agencies, or service providers that operate independently from us. When you leave our website, we encourage you to read the privacy policy of the site you are visiting.
This policy covers information that relates to an identified or identifiable person, which we call personal information in this document. Information that has been fully anonymized so that it cannot identify any person is not treated as personal information under this policy.
We collect only the information we need to run our foundation and to respond to you well. The categories of information we may collect include the following.
We do not seek to collect sensitive information such as health details, ethnic origin, political opinions, or religious beliefs. If you share sensitive information with us voluntarily, you do so at your own choice, and we will only use it to respond to your request.
We collect information in several ways, depending on how you choose to interact with us.
We never buy contact lists, and we never build profiles of people without a clear reason. If we collect information about you in any way that is not described here, we will tell you at the time of collection and ask for your consent where the law requires it.
We use the information we collect for clear, limited, and legitimate purposes connected to the work of the foundation.
We do not sell your personal information to anyone, and we do not rent it, trade it, or share it for advertising purposes. Our use of your information is always connected to the charitable mission of Act Foundation Canada and to the requests you make of us.
Where data protection law applies, we rely on a small number of lawful bases for processing personal information. These bases are set out here so that you can understand the reason for our processing in each situation.
Where we rely on legitimate interest, we balance that interest against your rights and never process more information than we need. If you have questions about the basis we rely on for a particular activity, please contact us and we will explain it in plain terms.
We keep personal information only for as long as we have a genuine need to keep it, and for no longer than the law allows. The length of time we keep information depends on its purpose.
When we no longer need information, we delete it securely or anonymize it so that it can no longer identify you. We review our retention periods regularly and reduce them wherever we responsibly can.
We take the security of your information seriously and use appropriate technical and organizational measures to protect it against loss, misuse, and unauthorized access.
Our website is served over secure connections, our systems are protected by access controls, and only members of our team who need information to do their work can view it. We keep our software updated, we limit access to a need to know basis, and we require any service provider we work with to maintain reasonable security standards of their own.
No method of transmission over the internet and no method of electronic storage is completely secure. While we work hard to protect your information, we cannot guarantee absolute security against every possible risk. If you believe your information has been exposed to an unauthorized person, please contact us immediately so that we can respond and help protect you.
Depending on where you live, you may hold certain rights over the personal information we keep about you. We honour these rights wherever the law gives them to you.
To exercise any of these rights, contact us using the details in the final section of this policy. We will respond within the time limit set by law, usually within thirty days. We may ask you to confirm your identity before we act, so that we never release your information to the wrong person.
Our website and programs are designed for people of all ages, and we welcome the involvement of young people in community work. At the same time, we are careful to protect the personal information of children and to respect the rules that apply to it.
We do not knowingly collect personal information from children without the involvement of a parent or guardian. Where a program requires information from a young participant, we ask that a parent or guardian provides it or is present. If you are a parent or guardian and you believe your child has given us personal information without your knowledge, please contact us and we will remove it promptly.
We never use the information of children for marketing, and we do not build profiles of young people. Our youth programs are designed so that participants can take part safely and privately, and so that parents always know what is being collected and why.
Act Foundation Canada is based in Canada, and our services may be hosted on systems located in Canada or in other countries. When you provide information to us, it may be transferred to and stored on servers outside your own country.
Where information is transferred to another country, we rely on legal safeguards that are recognized under applicable privacy law, such as standard contractual clauses, adequacy decisions, or equivalent protections. We choose providers with strong privacy reputations and we require them to protect information at a level consistent with this policy.
By using our website and providing information to us, you understand that your information may be processed in countries with data protection rules that differ from your own. If you have concerns about international processing, you can always contact us by telephone or postal mail instead of using the website.
Our website and our communications may contain links to websites and online services operated by other organizations, such as partner charities, government portals, or event platforms. These links are provided for your convenience, and we do not control what those sites do.
Once you leave our website, this Privacy Policy no longer applies. Any information you share on a third party site is governed by the privacy policy of that site. We encourage you to read those policies and to think carefully before sharing personal information anywhere online.
We are not responsible for the privacy practices of third party sites, and we do not accept liability for how they use the information you give them. If a third party link no longer works or takes you to unexpected content, please let us know so we can review it.
When you contact us by email or through our contact form, we receive your email address and the content of your message. We use these details only to reply to you and to manage our ongoing relationship with you.
If you choose to subscribe to our program updates or newsletter, we will send you occasional messages about the work of the foundation, upcoming cycles, and volunteer opportunities. Every message we send includes a simple way to unsubscribe, and you may opt out at any time with one click or by writing to us directly.
We do not add your address to any list without your consent, and we do not share your address with other organizations. If you unsubscribe, we will remove you promptly and will not send you further marketing messages, though we may still contact you about matters that directly relate to your donations or participation.
To understand how our website is used, we may collect aggregated analytics data such as the number of visitors, the pages most frequently viewed, the approximate geographic region of visitors, and the type of device used. This information helps us keep the website fast, clear, and useful.
Analytics data is collected in aggregated form and is used to improve the website rather than to identify individual visitors. Where analytics tools are provided by a third party, we configure them to reduce the collection of identifying details and to respect the privacy choices of visitors.
We do not combine analytics data with other sources to build a personal profile of any visitor. If you prefer not to contribute to analytics, you can block analytics cookies in your browser settings, and the rest of the website will continue to work normally.
We may update this Privacy Policy from time to time to reflect changes in our services, in technology, or in the law. When we make changes, we will revise the date at the top of this page and, where the change is significant, we will draw attention to it on our website.
We encourage you to review this policy periodically so that you stay informed about how we protect the information you share with us. Continued use of the website after a change takes effect means that you accept the updated policy, except where the law requires a fresh consent.
If you would like to see what changed in the latest update, or if you have questions about an older version of this policy, please contact us and we will be glad to help.
If you have any questions, comments, or requests about this Privacy Policy or about the information we hold about you, you are welcome to reach us at any time using the details below.
We will respond to every privacy request promptly and honestly, usually within thirty days. If you are not satisfied with how we handle your request, you may also raise your concern with the office of the relevant privacy authority in your region.